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Talent Operations Administrator

Publicis Groupe - Sydney, NSW

HR & Recruitment
Source: uWorkin


Publicis Groupe is a world leader in marketing, communication and digital business transformation. As a platform at the intersection of marketing and digital business transformation, driven through the alchemy of creativity and technology, Publicis Groupe is built on the Power of One. Publicis Groupe offers its clients seamless access to the expertise of its 80,000+ talents across 100+ countries globally.

In Australia, our powerhouse of marketing capabilities stretches across creative agencies (Saatchi & Saatchi, Leo Burnett, Publicis Worldwide), Media agencies (Starcom, Zenith, Spark Foundry), Performics Mercerbell, Digitas, Epsilon, Publicis Content, Arc, Prodigious, PMX, PR (Herd MSL). We also have Publicis Sapient driving digital business transformation for our clients.



We have an exciting opening in Sydney for an enthusiastic Talent Operations Administrator. The role will support the People and Culture team by delivering accurate and timely administration support in all operational aspects of the employee lifecycle across ANZ. This includes new starters and leavers, salary increases and promotions, reporting, operations and ad-hoc projects.



 Contractual administration

  • Works closely with Talent Acquisition and P&C to create employment contracts for new starters
  • Ensures a smooth start for any new starters with all paperwork completed prior to start
  • Supports Talent Operations Manager with the Recruitment Approvals process
  • Works closely with Talent Operations Manager and P&C to understand salary increase and promotion approvals and creates relevant letters to be provided to employees
  • Creates ad-hoc employee request letters e.g. Confirmation of Employment


Platforms and systems

  • Ensures HRIS remains accurate and up-to-date with relevant employee changes e.g. promotion, salary increase, reporting line, leavers
  • Provides operational support of all relevant internal P&C systems and platforms



  • Works closely with P&C to generate relevant leaver documentation
  • Supports P&C to generate redundancy letters and obtain termination calculations 
  • Completes relevant reporting on leaver statistics across ANZ


Workplace Health and Safety

  • Acts as the point of contact to the Groupe WH&S provider to manage relevant administration for workers comp claims working closely with P&C



  • Provides relevant admin and coordination support to P&C Advisors



  • Works with Talent Operations Manager to complete internal and external reports such as WGEA, CSR, data privacy, industry salary surveys
  • Supports the Talent Operations Manager with relevant people reporting, trends, insights and analysis
  • Assists with relevant People & Culture operational ad-hoc projects as required



  • 1-2 years experience in a People & Culture or office administration entry level role
  • A keen interest in working and growing your career in People & Culture
  • Well developed computer skills across Microsoft Office suite (especially Excel)
  • Experience working with a HRIS or other software where you need to ensure accurate input of data
  • Good written and verbal communication skills with the ability to handle highly confidential information and treat employee data with discretion



  • Verbal communication: You’ll need to interact with a variety of stakeholders across the business therefore the ability to clearly express yourself is essential.
  • Learning agility: There is a lot of variety in the work that you’ll need to do. You’ll need to be willing and able to learn quickly to adapt to changes.
  • Attention to detail: The cost of mistakes in the work you are doing is high, so you’ll need to have attention to detail and thoroughness in completing tasks.
  • Time management: Lots of the work you do impacts on others, so we need to turn requests around fast. You’ll need to be able to prioritise and manage your time to ensure you meet the deadlines required. 
  • Organisation: You love a spreadsheet, being organized and are always looking for ways to streamline, make things easier and less clunky.


 What we’ll offer you:

  • Work in one of the world’s most progressive and dynamic modern communications businesses
  • Opportunity to work with a diverse workforce where we value all the benefits of harnessing differences for our people, our clients and our business.
  • A committed Diversity and Inclusion and Belonging strategy driven through our Viva! Women, Égalité and First Peoples RAP (reconciliation action plan) programs
  • A creative, fun and rewarding office environment backed up by our Publicis Liberté flexibility approach “working your way, with us!”
  • Open environment, where your input and feedback is valued
  • Access to employee benefits including –wellness programmes, learning and development opportunities, network events
  • Confidential 24 hour support via our employee assistance programme


Publicis Groupe believes that our people are our greatest asset. Our people are chosen for their personalities, their ethics and professional qualities without any exclusion, preferential treatment or discrimination. We are proud to be an equal opportunities employer and do not discriminate by reason of age, gender, gender identity, race, sexual orientation, nationality, religion or disability or any other difference. We encourage applications from all qualified individuals and will provide appropriate assistance for candidates with disabilities or special needs throughout the recruitment process upon request.

With the greatest respect CV's will not be accepted from recruitment agencies, our Talent Acquisition Team have got it covered!