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Human Resources Coordinator

Shine Lawyers - Brisbane City, QLD

HR & Recruitment
Source: uWorkin


  • Fantastic opportunity to expand your HR career
  • Friendly, dedicated team, based in our Brisbane CBD head office
  • Progress your career in a culture that is committed to your development

Our Firm
Come and right wrong with us. At Shine Lawyers, we challenge the “norms” of traditional law firms, and are committed to understanding the needs of our clients, pro-actively working to always stand up for the little guy. We’re a national team of dedicated professionals, whose willingness to think creatively positions us ahead of the pack.

The Team
Working in a hands-on HR team, focused on linking operational HR matters with corporate strategies, our team has a wealth of legal industry knowledge, coupled with significant expertise across end-to-end people practices. Our wider People & Culture team has expertise in Learning & Organisational Development, Talent Acquisition and Employee Relations, which creates an ongoing opportunity for individual development through peer learning.

We are now seeking an engaging and driven Human Resources Coordinator to join our friendly and dedicated team, on a fixed term full-time basis, in our Brisbane CBD head office. This role is a twelve-month fixed term contract initially, with opportunities for extension or permanency existing for the right candidate, dependent on business needs.

Although this role is office based in the long term, work from home opportunities do exist on a regular basis.

The Role
In this role you will assist the People & Culture Business Partner team with a variety of administrative and coordinating various activities across people-related transactions, initiatives and projects, to support the full breadth of the employee life cycle. You will also have the opportunity support the implementation of key people initiatives. With a strong client focus, this role is often the first point of contact for the HR Operations team, and provides foundation level advice to stakeholders where relevant.

Duties include:
  • Manage the preparation, execution and filing of all employee contracts and variation documentation, both manually, and within our HRIS.
  • Establish and maintain multiple registers and organisational charts.
  • Manage incoming mail into the P & C email inbox, and offer exceptional customer service to first line enquiries.
  • Manage and update personnel and other files, as well as P&C intranet pages.
  • Coordinate the probation period process, and follow up with managers.
  • Attend weekly and ad hoc meetings, assist with taking minutes where required.
  • Facilitate onboarding and exit surveys as part of our continuous listening strategy.
  • Support the firm’s onboarding and offboarding process as well as internal moves.
  • Support and/or facilitate annual events/projects.
  • Manage the review and processing of benefit applications, building strong relationships with Payroll and other related stakeholders
  • Coordinate work experience enquiries.
  • Support HR Operations team with Advisor duties during periods of leave or peak periods.
  • Assist in compiling larger pieces of information and data to be used by HR Business Partners for key P&C events, such as for performance ratings, salary reviews, and support the coordination of such processes.
  • Apply strong business acumen to influence stakeholders and facilitate open and constructive dialogue regarding transformation and change
  • Act as the first point of contact for external vendors such as Reward Gateway and Gallagher, updating and escalating to Business Partners and HR Manager where required.
  • Build a reputation as a trusted support and junior advisor across the core transactional components of the HR Operations function
  • Build strong relationships with internal stakeholders
Required Skills
  • This role is ideal for a Business or Human Resources graduate, who has demonstrated experience in an administrative or coordination role, within a HR team.
  • Foundation level understanding of current HR practices.
  • Fast learner, who can learn processes and systems of work quickly and easily.
  • Advanced computer skills across the MS Office Suite, particularly Word, Excel, and Powerpoint, with the ability to navigate unfamiliar systems with ease.
  • Ability to maintain confidentiality regarding sensitive employee matters at all times.
  • A client-centric approach, with the desire to assist wherever possible.
  • A team-focused mindset, with an ability to work autonomously when required.
  • A high level of attention to detail, able to maintain accuracy in a fast-paced and changing environment.
  • Ability to coordinate, multitask and prioritise tasks and requests simultaneously
  • Strong written communication skills
What we offer
An ASX-listed organisation, committed to shining a light on injustice, and making the world a better place, one client at a time. Our search is for like-minded people, passionate about giving a voice to those who would otherwise be unheard, and putting the client at the heart of all they do. We offer:
  • Opportunity to reach your potential via clear career pathways
  • Competitive remuneration and benefits program
  • A progressive and supportive working environment, not afraid to pioneer new ways
We look forward to receiving your application.