• 1Search for courses by Study Area, Level and Location
  • 2We deliver you all the matched results
  • 3Choose one or more course providers to contact you

Distance from location (kms)

Exact 5 10 25 50 100

Posted since

All 2 Days 1 Week 2 Weeks 1 Month

Sort results by

Relevance Date



Hr & Recruitment Advisor

Urban Maintenance Systems - Melbourne, VIC

HR & Recruitment
Source: uWorkin


  • Fantastic opportunity
  • High performing team
  • Full-time role
  • Notting Hill location

About us:

Urban Maintenance Systems (UMS) is an Australian owned and operated facilities maintenance and management service provider. Our suite of services includes preventative and reactive maintenance, as well as the management of buildings; parks, gardens, and open spaces; major events venues and transport infrastructure. We provide services to the Government, local governments and private sector commercial organisations throughout Australia and New Zealand.

We have a family culture and value the contribution our employees make to our business and our customers. The safety of our people, the quality of our service and protecting the environments in which we operate are of utmost importance to us.

About the role:

Reporting to the People & Culture Manager, you will provide administration and coordination support to the People & Culture team including, but not limited to, managing all field-based recruitment, managing the employee onboarding and off-boarding processes, providing frontline advice and support to managers, document creation and management, reporting, training and development administration and assistance to the Chief People Officer.

Recruitment and onboarding:

  • Work with managers to plan their workforce needs (proactive workforce planning)
  • Source candidates using a wide range of methods and mediums
  • Manage all end-to-end recruitment activities for field-based positions and other allocated positions, from PD creation and job ad placement to interviews and offer
  • Provide administration support through the recruitment and onboarding process for all positions, including phone screens, booking interviews, conducting interviews, and pre-employment screenings (reference checks, medicals, driver assessments, police checks, WWCC)
  • Prepare employment contracts and send all on-boarding documentation ensuring completed and signed copies are received and filed

HR coordination:

  • Assist in the implementation, and then manage and maintain our HRIS, ensuring data accuracy
  • Manage all People & Culture documents and the document register including forms, checklists, policies, procedures and templates and ensure they are all formatted in the correct manner and are reviewed periodically
  • Book and record employee training (internal and external training)
  • Administer our Learning Management System - developing and allocating modules, reporting and account re-sets etc
  • Administer cyclical HR processes (e.g. performance reviews, remuneration reviews)
  • Maintain the HR email Inbox, taking the lead in responding to, and filing emails and documents, as needed
  • Run reports using our learning management system (Litmos) and other systems, creating accurate and well-presented spreadsheets for review by the senior executive team
  • Provision of administrative support to the Chief People Officer including drafting letters, creating spreadsheets, organising meetings, mail outs, processing invoices, sending emails and calendar management assistance

Essential skills and experience:

  • At least 3-4 years' experience in a fast-paced HR Coordinator role, in addition to HR Administration experience
  • Strong demonstrated experience in the full-cycle recruitment and selection process
  • End to end high-volume blue-collar recruitment experience
  • Exceptional administrative, organisational and time management skills
  • A good understanding of HR practices and principles, or the desire to learn
  • Intermediate to advanced skills in Word and Excel and documentation management
  • Proven ability to manage multiple tasks/projects in a fast-paced environment
  • High level of attention to detail
  • Ability to build rapport and maintain effective relationships with internal and external customers;
  • Excellent interpersonal, team building and communication skills;
  • Prior experience managing low level ER matters and providing advice to managers
  • A good understanding of HR practices and principles, including employment legislation and EBAs


  • Degree in Human Resources, Psychology or similar is highly desirable

If you are looking for a challenging role with the ability to make a huge impact, we want to hear from you!

UMS offers an excellent working environment and conditions and prides itself on our safety culture. The successful applicant will undertake a pre-employment medical, and police record check.

To apply for this job go to: http://umsjobs.com/Vacancies and enter ref 5505980.

Applications close 11 July 2021