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Human Resources And Office Coordinator (Melbourne)

Explorance - Melbourne, VIC

HR & Recruitment
Source: uWorkin


At Explorance, we believe that each experience matters - from students in higher education to employees at the workplace. That's why Explorance's mission is to help organizations create a personalized journey of impact and fulfillment for their people through innovative Experience Management (XM) solutions.

We believe in the human touch at Explorance and are known for our pioneering culture of reciprocity and trust. To our employees, this means the freedom to achieve in the areas most important to them. For our customers, it means caring for their needs and helping them succeed. For our communities, it means doing our part to help our neighbors simply because it's the right thing to do.

Explorance is ranked the #1 best workplace in Canada by the Great Places to Work® Institute and is headquartered in Montreal with business units in Melbourne, Chicago, Chennai, London, and Amman.

We are currently looking for a Human Resources and Office Coordinator to join our dynamic team that thrives in a demanding, fast-moving environment. Reporting to the Human Resources Director, the HR and Office Administrator will work with our Australian Team and will work daily with our Asia Pacific GM to assist in the daily operations of the office as well as the Human Resources department.

What you will do:

  • Planning & organizing employee engagement activities & coordination with vendor.
  • Responsible for internal communication such as birthday celebration, organization announcements & employee engagement communications.
  • Active participation in the recruitment process. Will coordinate the job postings, screening, scheduling and follow up of candidates.
  • Main contact for all new employees from offers to onboarding.
  • Ensure timely & accurate employee records.
  • Facilitate exit process in the collection of laptops and other office assets.
  • Responsible for handling queries related to the employee life cycle.
  • Manage inventory related to office and kitchen supplies.
  • Providing general administrative support to the HR department and business stakeholders
  • Implementing continuous process improvements to ensure efficiency
  • Other HR projects and initiatives as assigned
  • Execute administrative task: invoices, payables etc.
  • Complete monthly expense reports
  • Prepare and make bank deposits.
  • Receive and distribute mail.
  • Manage internal events & meetings (online, onsite and offsite)

What you will bring to the role:

  • Minimum of 2+ years of experience in a similar role
  • Must be mature and discreet and have experience dealing with highly confidential information
  • Excellent verbal and written communication skills (English); ability to communicate effectively at all levels in the organization.
  • Outstanding interpersonal skill
  • Capacity to organize, plan and participate in various projects
  • Meticulous attention to detail and strong organizational, time management and prioritisation skills
  • Customer service attitude
  • Creative, self-motivated, and curious to learn.
  • Microsoft Office, Sharepoint, Expensepoint knowledge
  • Responsible & team-oriented
  • Constantly strives for improvement.

Working Conditions

  • Fast-paced environment
  • Must be willing to work outside of “normal” business hours where required


  • Plus superannuation
  • Public transport subsidy
  • Fitness subsidy
  • Convenient Melbourne CBD location