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Volunteer Coordinator

Women's Association South East Melbourne (WASEMA)... - Melbourne, VIC

HR & Recruitment
Source: uWorkin


Volunteer Coordinator

Job Description
About Us

WASEMA INC. is a not-for-profit incorporated Association governed by a Board and operated by a dedicated and committed team of Volunteers, Advocates, and passionate supporters of empowering women. Activities of the organisation include – 9 WASEMA Friendship Café’s – a place of welcome and friendship offered to women each from the community centres and schools in the South East of Melbourne. In addition, the organisation delivers Networking, Mentoring, Advocacy, Volunteering, Training, Workshops, pathways to Employment and Enterprise and Events and Festivals. Currently, the organisation supports over 300 women a week and has connected with over 2700 in the past year. The organisation currently has 94 members, has worked with over 100 volunteers, and has 10 paid staff.

Our mission is to enable neighbourhoods where women make friends, feel a sense of belonging, and meet family, work and security needs. For women to connect across divides of culture, education, ability, age and to be linked in friendship and support. For families and communities to benefit from the wellbeing, strength, and leadership of women.

The Volunteer Coordinator is responsible for implementing, supporting and evaluating as well as recruiting and managing volunteers for our association. In addition, you will be delegating responsibilities to volunteers and training selected people for their future position.

Duties & Responsibilities:

Volunteer Coordinator duties and responsibilities

  • Source and recruit volunteers using different recruiting various techniques
  • Collect information on qualifications and skills
  • Arrange for training when needed
  • Manage schedules for everyday activities
  • Assign responsibilities as appropriate
  • Communicate frequently with volunteers
  • Ensure volunteers are satisfied by creating a health working environment
  • Keep and manage records of volunteers’ information and work
  • Track and Evaluate volunteers work
  • Give constructive feedback

Volunteer Coordinator requirements and qualifications

  • Proven experience as Volunteer Coordinator or similar role
  • 2 years of experience in volunteering (REQUIRED)
  • 4 years of experience in sourcing and recruiting (REQUIRED)
  • Good knowledge in different recruiting methods
  • Some knowledge in Employer Branding and Recruitment Marketing
  • Working knowledge of databases and MS Office (especially Excel)
  • Experience using HR and recruiting tools
  • Team player
  • Good time-management skills
  • Great interpersonal and communication skills
  • Certificate or Diploma in business administration, human resources, or relevant field


Key Responsibility Areas

  • Work collaboratively with the Management Team, relevant internal staff and volunteers to identify volunteer requirements/opportunities and action requests for volunteers in a timely manner, ensuring optimum numbers of appropriate volunteers are engaged.
  • Recruitment, selection and placement of volunteers in accordance with WASEMA Inc’s policy and procedures.
  • Ensuring all volunteers have a clearly defined role and role description upon commencement and a clear understanding of their role.
  • Conducting regular training to ensure volunteers have an appropriate induction, an understanding of WASEMA Inc and the services offered.
  • Participate in the implementation of WASEMA Inc’s volunteer functions, ensuring volunteers are appropriately recognised and rewarded.
  • Supporting volunteers through regular contact and providing pathways for the resolution of identified issues.
  • Ensure volunteer’s personnel files contain all required, current and valid information including police checks, Working with Children Checks and any other necessary requirements specific to the volunteer’s role.

Own laptop and software - Microsoft Office including Excel, Canva, Zoom, Workplace, Microsoft Team, Photoshop, Editing software

Part-time hours: 3-5 per week

Job Types: Part-time, Volunteer

Application Questions You have requested that Indeed ask candidates the following questions:

  • Do you have the following licence or certification: National Police Check & Working with Children Check?
  • Which of the following describes your work eligibility in Australia?
  • How is your previous experience relevant and what makes you a good fit for this role? Please describe in 1 to 2 sentences.

Expected Start Date: 31/05/2021

Job Type: Volunteer


  • Flexible hours

Work Remotely:

  • Yes