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Workforce Establishment Officer (Av3)

Ambulance Victoria - Melbourne, VIC

HR & Recruitment
Source: uWorkin



Sitting within the People and Culture Division of Ambulance Victoria (AV), the Workforce Planning Department is responsible for leading AV to strategically prepare for AV's future workforce requirements by researching and analysing emerging people, workforce and industry best practice trends in order to develop and implement innovative people strategies, programs and plans. The function measures critical workforce priorities through the development of people metrics frameworks and a workforce planning model aligned to AV needs.

The Workforce Establishment Officer is responsible for providing an effective, timely, high quality position management function for all AV roles, in addition to providing a first point of contact for all incoming general workforce planning enquiries.

About the role

This is a full time, fixed term position for twelve months, reporting to the Lead, Workforce Planning and based out of our Doncaster headquarters. Initially this may involve a combination of working from home and onsite.

The responsibilities of this position include, but are not limited to:

  • Efficiently and accurately inputting and maintaining position data in AV's Human Resource Information System (CHRIS21);
  • Ensuring administrative processing deadlines are achieved and standards, policies and procedures are adhered to in order to meet legislative and business needs;
  • Maintaining position data in CHRIS 21 to ensure data accuracy for downstream systems including People@AV, mobile HR (mHR), Intelligent Workflows etc.
  • Maintaining personnel files and records are efficiently maintained and stored appropriately;
  • Acting as the first point of contact for client questions and assistance and providing advice and recommendations to managers and key stakeholders on position related queries; and
  • Compiling ad-hoc reports and documentation when required.

About you

Whilst a diploma or degree in HR and/or Business would be desirable, relevant experience in a similar role and an understanding and application of general HR administration practices will see the successful applicant thrive in this role.

Along with intermediate level computer skills and a working knowledge of the Microsoft Office suite, applicants must be well-versed in Excel. Whilst it is preferable for candidates to be have some experience in Chris 21, this is not essential.

Applicants will possess extensive administrative and data entry experience and be accustomed to developing and coordinating effective administrative processes. With an ability to handle high volumes of work whilst maintaining a high degree of attention to detail, the successful applicant will be an effective verbal and written communicator and be able to maintain relationships with key stakeholders across the business.

What's in it for you

As a valued member of AV, you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including on-site parking. 

The successful candidate will have a current Victorian Driver's License and will, if required, travel throughout metropolitan Melbourne and regional Victoria. Successful applicants will also be required to make a Statutory Declaration and undertake an Australian National Criminal Check in conjunction with other pre-employment checks.

This position is graded at AV3 and the salary on offer is $77,620 plus 9.5% superannuation. 

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.

If you are a seasoned administration professional, with attention to detail and passionate about stakeholder engagement, then we want to hear from you!

How to apply?

Applicants are requested to address the selection criteria detailed in the position description and to read the document ‘Applying for a position with Ambulance Victoria' on our careers page. For any queries, please email recruitment@ambulance.vic.gov.au or contact us on 03 9840 3653.

Your application will form an integral part of the selection process and should be of a high quality including:

  • A covering letter
  • A resume
  • A document addressing the selection criteria detailed on the last page of the position description

We request that your application for the position is forwarded by Tuesday 15th June 2021 by clicking on ‘apply online'.

Applications must be submitted via the AV Careers Centre website https://careers.ambulance.vic.gov.au/ to be considered. 

Our diverse and inclusive workforce allows us to deliver the Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.